Privacy Policy
How we collect, use, share, and protect personal data in accordance with Ghana’s Data Protection Act, 2012 (Act 843).
Last Updated: 7th May 2026
General overview of our privacy notice
Your privacy is important to us, and we are committed to protecting your privacy whenever you interact with us. This notice applies to personal information/data you provide to OTUMFUO OSEI TUTU II FOUNDATION (the “Foundation”). It also explains the purposes for which we collect your data and how we process it in compliance with the Data Protection Act, 2012 (Act 843) of Ghana.
Data controller
The Foundation is the data controller for the personal data we process unless otherwise stated.
Contact: [email protected] | (+233) 322 005 892
How do we obtain your personal data?
The nature of the data we collect depends on the nature of your interaction with us. We may obtain personal information from you when you interact with us through channels such as:
- When you make an enquiry or request information from us
- When you apply to volunteer or submit an application via our website
- When you apply for scholarships or support via our website
- When you apply for a job with the Foundation or submit your CV
- When you register for or attend an event, training, or programme
- When you make a donation or engage with our donation services
- Through any other interaction with us
Purpose of processing and lawfulness
We ensure at all times that personal data we obtain is processed in a lawful and reasonable manner, and that it is processed without infringing your privacy rights guaranteed under the Act. We will only process personal data where the purpose is necessary, relevant, and not excessive, and we will use your information for the purposes for which we obtained it.
Your consent
We will not process your personal data without your prior consent unless the processing is necessary for the performance of a contract to which you are a party or is otherwise permitted under applicable law.
Where we rely on your consent to process your personal data, you can withdraw your consent at any time. If you withdraw your consent, we may not be able to provide certain services to you, and we will advise you if this is the case at the time you withdraw your consent.
Retention (how long we keep your personal data)
We will not retain your data for longer than is necessary to achieve the purposes for which we process it, and in line with our retention practices. At the end of the retention period, your data will be deleted or anonymised so that it can be used in a non-identifiable way for statistical analysis and planning.
Personal data disclosures
We will only disclose information you provide to us with your consent, where the disclosure is required by law, or where it is necessary for the purpose for which you provided the information. We will not make your information available to a third party unless this is necessary to provide a service you have requested or we are required to do so under Act 843 or other relevant laws, treaties, agreements, or conventions.
Your rights
You have rights under the Data Protection Act, 2012 (Act 843), and you can exercise these rights by giving written notice to the Foundation. We will endeavour to respond within twenty-one (21) days after receipt of your notice.
The right to object to processing
You have the right to object to us processing your data in the manner referred to in this policy, particularly where we rely on legitimate interests and you believe the processing impacts your fundamental rights and freedoms.
Request for access to data
You can request a description of personal data held by us and information about third parties (or categories of third parties) who have access to your data. We may request information to confirm your identity before responding to your request.
Right to request restriction of processing
You may ask us to restrict or suspend processing of your personal data if:
- You want us to establish the data’s accuracy; or
- Our use of the data is unlawful, but you do not want us to erase it; or
- You need us to hold the data even if we no longer require it, as you need it to establish, exercise, or defend legal claims; or
- You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to continue using it.
Right to rectification, deletion, and destruction
You have the right to request that we correct personal data that is inaccurate, irrelevant, excessive, out of date, incomplete, misleading, obtained unlawfully, or incompatible with legitimate purposes. You may also request that we destroy or delete personal data where we no longer have your consent to retain it, subject to legal requirements.
Our responsibilities
We have a responsibility to protect your privacy and any personal data we obtain through your interactions with us. We will take steps to ensure that personal data is complete, accurate, up to date, and not misleading, having regard to the purposes for which we collect or process it.
Security measures and cookies
We use appropriate technical and organisational measures to protect personal data. Our website may use cookies to enhance your experience. You can set your browser to notify you when cookies are being used or to reject cookies; however, this may affect the functionality of some pages.
Our commitment to you
We are committed to managing and safeguarding your personal information. We are guided by Act 843 and adhere to general principles of data protection and international best practices. We will endeavour to keep your data accurate and secure.
Contact
If you have any questions about this Privacy Policy or how we handle personal data, please contact us:
Email: [email protected]
Phone: (+233) 322 005 892